You may have state-of-the-art servers, but their efficiency can diminish over time. Managing them is key to optimising your business operations.

Numerous organisations rely on servers for various IT functions, such as applications, emails, hosting websites, and data storage.

Although many have turned to cloud-based services using remote data centers, many enterprises still depend on in-house servers. As such, they need to ensure their servers remain in tip-top condition

That’s where server management comes in.

Managing your servers can streamline the performance of your team by enabling them to complete complex tasks faster. Plus, it provides the ability to detect problems early on before they get out of hand and compromise your business. As a result, the risk of experiencing operational setbacks is drastically lower.

But the only way to make the most of your server management is to perform it correctly. And to help you do so, this article will share eight tips on improving your server management.

THE 8 TIPS

TIP #1 – MOUNT THE SERVERS PROPERLY

Small businesses often need to prioritise immediate concerns over long-term plans because of tight budgets. This is particularly evident in terms of server management.

When you first set up your servers, it might be tempting to connect them near your workstation computers. However, this can harm your server hardware.

Mounting your servers in racks or cabinets is a much better solution. It can shield them from accidents in high-traffic areas, trip hazards, spills and dirt.

Furthermore, server racks help keep the hardware safe by organising it in an accessible area that facilitates management and cleaning. They also limit the exposure to regular wear and tear in the office.

Another critical consideration is to plan for the future when installing your servers.

When selecting a rack mount or cabinet, be sure there’s enough room for future expansion. Unless your office is tiny, having half-empty racks is preferred to tearing them down and redesigning them a few years later.

TIP #2 – SEPARATE YOUR SERVERS FROM YOUR MAIN WORK AREA

Depending on the type of server, they can get quite noisy when in operation. On top of that, they are often expensive hardware. So, you’ll want to separate them physically from the main working space.

If space is at a premium or you can’t afford a designated server room, invest in secure rack mounts with integrated sound reduction/baffling.

TIP #3 – TAKE CARE OF YOUR HARDWARE

Hardware maintenance plays a pivotal role in server management. Without dependable hardware, your business’ productivity can plunge.

To avoid this, you need to monitor the essential components of your server:

  • CPU (Central Processing Unit) – Your CPU is the core of your servers, performing all calculations for running programs. You need to constantly monitor it to prevent overuse. If it operates near 100% of its power, your team members can’t carry out additional tasks due to slowdowns. It may require an upgrade or performance tuning to alleviate the stress.
  • RAM (Random Access Memory) – This is the working memory of your server. RAM is critical for performance as it runs much faster than the alternative: hard disks. The more RAM you have, the more your server can do. Closely monitor its usage and add more memory when it gets close to its full utilisation (capacity).
  • Hard drive – The hard drive is the permanent storage of your servers. It saves your data and programs, but its performance can diminish with overuse. Proper hard disk management entails keeping track of the available space, deleting unnecessary files, installing new and replacement drives, or including cloud-based solutions in a hybrid scenario to save disk space in your onsite servers.

TIP #4 – EMPLOY ADEQUATE COOLING

You expect your servers to perform fast, but the only way to ensure this is to provide optimal conditions. That said, you should primarily focus on cooling the servers. Excess heat can dramatically decrease their lifespan.

The best practice here is to make sure your cooling device – typically air conditioning – operates outside your building.

Additionally, if you experience a power outage or central air doesn’t work at night, you need a cooling solution that can run independently and/or on backup power.

TIP #5 – MANAGE AND MAINTAIN YOUR SOFTWARE

Software installed on your server requires regular maintenance, too. One of the keys to enhanced performance here is to perform regular updates and delete old or redundant software. Your servers will operate better, and there will be fewer vulnerabilities cybercriminals can exploit to access your data or network.

TIP #6 – ARRANGE THE WIRING NEATLY

The amount of wiring in and around your server can be overwhelming, especially if you have no technical experience. Sorting out any cabling mess doesn’t only improve cleanliness, but it can also help troubleshoot future problems faster. Neat wiring also ensures server hardware upgrades are easier and quicker to do.

Keep in mind that whenever you’re removing, rearranging, or installing your cables, label and group them neatly. Doing so helps prevent clutter.

TIP #7 – PAY SPECIAL ATTENTION TO SECURITY

As previously mentioned, servers can be susceptible to cyberattacks. That’s why it’s crucial to maintain a secure system. Here’s what you should do:

  • Install and update antivirus software.
  • Repel unauthorised traffic with firewalls.
  • Use robust access control software or sound password policies and instruct your users to change them regularly.
  • Encrypt external networks and data storage.
  • Incorporate SIEM (Security Information and Event Management) tools.
  • Analyse and implement security logging measures to identify and understand potential threats.

TIP #8 – BACK UP YOUR DATA

The final part of robust server management is backing up your data regularly. After all, loss of information can be disastrous, harming your reputation and losing you customers.

Besides backing up server software and hardware, you should also have a backup for your power supply to prevent data loss during power outages. Moreover, you can integrate with various tools to expedite backups, data recovery, and status monitoring.

Look for software that covers both your IT architecture and operating system. It needs to work across systems and applications you currently have or plan on installing. Additionally, it should diagnose server issues efficiently with powerful analytic capabilities.

SERVER MANAGEMENT AT ITS FINEST

Managing effective server operation involves several key considerations, from monitoring system temperature to updates and data backups. Even though this can be an arduous process, it’s integral to optimising your server performance and eliminating security concerns.

If you need help with optimum server management in your business, we’d love to help you out. Contact us on 1300 249 248 or use our website contact form to reach out and schedule a quick, no-obligation chat about it.

 

Article used with permission from The Technology Press.

Main Photo by Marc PEZIN on Unsplash

Article Photo by JESHOOTS.COM on Unsplash